Best Practices: Invoicing 2

I have heard some real horror stories from established designers about different magazines and companies not paying them on time or even not paying them at all!

Getting paid is a good thing! Here are some best practices to help you make sure you get paid for your work and services.


1.  Read through your contract carefully, ensure there is a date of payment or payment time frame clearly written BEFORE you sign it.  Date ranges can be: Within three months of publication, within 1 year of publication,  by Jan 1 of xxxx. I don’t know that I would accept a payment term of within one year.  The longest I would prefer to see, unless it was for a bucket load of cash, would be 90 days, but I might settle on six months.

2. Always send an invoice.  You can find invoice templates in most of your desk top publishing software or in business software. I use my Microsoft Word Templates, you just fill in your own information (name/company/address etc) into the blanks and voila! Email is a good enough record, but you can also send invoices by snail mail, I would do that as a back up only.

3.  If you haven’t been paid for over a year or they have breached contract it is NOT unprofessional to discuss this. How you choose to discuss this in public is another story. Screaming, using profane language, name calling and slanderous remarks is uncalled for, but as a professional you can state that your contract was not honored.  If more professionals spoke up, less designers and service providers would be taken advantage of in the long run. It is neither slander or libel to state a fact if you can prove the fact.




About Laurie A. Wheeler

Laurie A. Wheeler is a blogger, crochet addict, yarn designer and champion for independant artisans and crafters. She is also known as Fearless Leader of the Crochet Liberation Front.

Leave a Comment

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>

2 thoughts on “Best Practices: Invoicing

  • Reply
    Tracie Barrett

    “If more professionals spoke up, less designers and service providers would be taken advantage of in the long run.”

    This. I think we’ve all been so quiet for so long on these types of things. Some of us hear about entities that take advantage of designers and service providers through our contacts, but that leaves newer designers out in the cold. And then they continue to feed content to the entities that treat people poorly. The cycle continues to go on that way. We must be willing to stand up and state facts and help everyone. Doesn’t mean we should get snarky or yell or scream, but like you said, we should be willing to stand up and say, “Hey, just an FYI, my contract hasn’t been honored with this entity.” If more professionals did this, then I think these entities would quit taking advantage of us because they’d know they’d be exposed if they do.